Supplier Evaluation Worksheet – Free XLSX file download




A copy of the manufacturer’s quality assurance/control manual.
An organization chart showing the functional responsibilities of all key quality assurance positions in the company. Include the names and positions of the people authorized to resolve quality problems.
A videotape and documentation describing your manufacturing process, capabilities and experience. Please refer to section 2 for a description of the video requirements.
List the number of years the company has manufactured the item under the same name as submitted.
List principal customers for whom you have supplied material similar to TERL in the past two years.
List companies and government agencies that have performed a quality survey and approved your facilities (include month and year of inspection).
List companies and government agencies that have performed source inspection at your facilities.
List principal vendor facilities you have used in the past year as a source of material, processes, or services; and those, which you currently approve for such services.
List all industry certifications and National Quality Standards met. Provide a copy of registration and a copy of the latest Assessment Audit Report. Include registrar’s name and registration number if applicable.
Provide additional facilities information you wish to include in this report.
Real-time video during a typical workday of your:
a. Manufacturing plant
b. Plant equipment, machinery, and special tooling
c. Support/ test equipment
d. Manufacturing work in progress (in the submitted area)
A description of the process that will provide and maintain your quality control system
Interviews with quality control personnel and discussions concerning:
a. Their qualifications
b. Job functions
c. Laboratories and equipment used to perform inspections
d. Sampling and testing required by the quality control/assurance program
Examples of control charts and other statistical techniques used as part of the quality control program.
A description of the inspection and tests necessary to ensure conformance with specifications.
Describe the system of quality assurance that is contained in management-approved written procedures/instructions/policies.
How are these procedures/instructions/policies currently maintained and made available to all affected personnel?
Explain how the quality procedures are reviewed and updated.
Describe the role Quality Assurance plays in product design reviews.
What written instructions or procedures do you provide to notify customers of any change to your inspection system?
Describe the external personnel or agencies performing quality program audits.
Inspections and Testing
What written instructions are provided for in-process inspections and final inspections?
How are assembly, inspection operations and test results documented and validated?
How do the product and/or associated inspection test records reflect the test operator and/or inspector performing the detailed inspection?
How are all inspections and tests recorded and maintained on file?
How is the inspection status of products and materials indicated?
Corrective Action
Describe the process used to maintain an adequate corrective action system.
How does the system ensure prompt action to corrections needed?
Do records indicate the nature of deficiencies and positive corrective action taken? If so, how?
Are all process capability and stability data recorded and maintained on file? If so, how?
How do written procedures adequately control all processes?
How important are the specified control procedures to your inspection system?
What steps does the process control plan take to respond adequately to correct the situation(s) that cause a   process to go out of control?
Drawings and Changes
How does your quality system assure that all manufacturing and processing is performed in accordance with the applicable revision of drawings/specifications as required by FDOT?
What systems are used to prevent the use of marked, illegible, or obsolete drawings that are not formally approved nor controlled?
a. What procedures are used for inspection and calibration of tools, gauges, and test equipment?
b. How are tools, gauges, and test equipment that require regular re-calibration recalled?
c. What certifications of calibration standards traceable to the National Institute of Standards and Technology (NIST) are on file?
d. How are uncalibrated or outdated items identified and/or stored in such a manner as to preclude their use pending calibration?
What formal company procedures are established for:
1.       Detection of discrepant material?
2.       Segregation of discrepant material?
3.       Identification and/or marking of discrepant material?
Describe the holding area used for nonconforming materials.
How do records of nonconformance and materials review action reflect adequate descriptions of deficiencies and subsequent corrective action?
How does Quality Assurance review the procurement documents from suppliers to ensure inclusion of quality requirements?
Receiving inspection
How does receiving inspection check incoming shipments against requirements of the purchase order, referenced specifications, and applicable drawings?
Are incoming materials identified to the applicable purchase order or material certification? If so, how?
Product identification
Is the following information marked somewhere on the device? If so, describe how and where the information is marked:
1. Equipment date of manufacture.
2. Equipment manufacturer ID.
3. Equipment part number.
Describe how the equipment is tracked to monitor manufacturing problems or defects.
Describe the established and maintained documented procedures for the handling, storing, packaging, preserving and delivering of product?
How does your company maintain up-to-date documentation on the availability status of spare parts?
What has Quality Assurance implemented to ensure on time delivery of products?
How does Quality Assurance maintain and use data on delivery time?
Statistical Techniques
Which statistical process control techniques are used to monitor and verify processes capability and stability?  Provide examples of control charting if used.
List the names and numbers of personnel who have received Six Sigma training or certification.
Is your company currently rated by another company’s supplier rating system that requires statistical process control or continuous improvement?  If yes, list the  company(s) and their rating?
Does your company currently hold a Preferred Supplier Status with any company? If YES, please list.
Estimate the number of processes statistically monitored in your process.
Are any of the monitored processes involved in products purchased or intended for purchase by the State of Florida? If so, please list them.
How are control items (dimensions or characteristics affecting fit function, durability, and appearance) designated on drawings?
How have critical processes been identified and designated for monitoring?
How have functional characteristics required for the next stage of assembly been identified and monitored?
Does your company have an SPC specialist available? If so, please provide his contact information?
Has top management received training on statistical process control methodology and applications? If so, what type of training?
What percentage of your work force has received training on statistical methods?
Describe how company management established a formal statistical program aimed at:
1. Defect prevention & reduction of variation.
2. Monitoring of scrap and rework.
3. Effective maintenance of equipment.
4. Employee involvement.



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